DATA RETENTION POLICY

1. INTRODUCTION

Mindcell Sales Training Ltd. ("Mindcell," "we," "us," or "our") is committed to protecting the privacy of our clients, website visitors, and employees. This Data Retention Policy outlines our practices for retaining personal data, ensuring compliance with UK laws and regulations, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. PRINCIPLES OF DATA RETENTION

Mindcell adheres to the following principles when retaining personal data:

2.1 Lawfulness, fairness, and transparency: We only retain data for legitimate purposes, in a fair and transparent manner.


2.2 Purpose limitation: We collect and retain data only for specified, explicit, and legitimate purposes.


2.3 Data minimisation: We retain only the data necessary for the identified purposes.


2.4 Accuracy: We take reasonable steps to ensure the accuracy of retained data.


2.5 Storage limitations: We retain data only for as long as necessary to fulfill the purposes for which it was collected.


2.6 Integrity and confidentiality: We implement appropriate security measures to protect data against unauthorized access, processing, or disclosure. 



2.7 Accountability: We are accountable for our data retention practices and maintain records of our processing activities.

3. DATA RENTENTION SCHEDULE

The following table outlines our data retention periods for different categories of personal data:

DATA CATEGORY PURPOSE OF PROCESSING RETENTION PERIOD LEGAL BASIS
Client Data (e.g., name, contact information, training records) Providing training services, managing client relationships, fulfilling contractual obligations 7 years after the termination of the client relationship Contractual necessity, Legitimate interests (e.g., record keeping, legal compliance)
Website Visitor Data (e.g., IP address, cookies, browsing history) Analysing website traffic, improving user experience, providing personalized content A maximum of 1 year, or until the user withdraws consent for cookies Legitimate interests (e.g., website analytics, marketing) Consent (for cookies)
Employee Data (e.g., name, contact information, payroll records) Managing employment relationships, fulfilling legal obligations 6 years after the termination of employment Legal obligation (e.g., employment law, tax law
Marketing Data (e.g., email addresses, subscription preferences) Sending marketing communications, promoting our services Until the individual unsubscribes or withdraws consent

4. LEGAL AND REGULATORY REQUIREMENT

Mindcell's data retention practices are guided by the following legal and regulatory requirements:

4.1 GDPR: We comply with the GDPR's principles of data processing, including purpose limitation, data minimisation, and storage limitations.


4.2 Data Protection Act 2018: We adhere to the provisions of the Data Protection Act 2018, which implements the GDPR in the UK.



4.3 Other relevant legislation: We comply with other relevant legislation, such as the Employment Rights Act 1996 and the Companies Act 2006, which may impose specific data retention obligations.

5. DATA REVIEW AND DELETION

Mindcell regularly reviews its data retention practices to ensure compliance with this policy and applicable laws. We will securely delete or anonymize personal data when it is no longer needed for the purposes for which it was collected.

6. DATA SUBJECT RIGHTS

Individuals have the right to access, rectify, erase, restrict the processing of, or object to the processing of their personal data. They can also request data portability. To exercise these rights, individuals can contact Mindcell's Data Protection Officer using the contact information below. 

7. CONTACT INFORMATION

For any questions or concerns regarding this Data Retention Policy, please contact:

Data Protection Officer

Mindcell Sales Training, Ltd

Office 6, Mitchell House

Brook Avenue

Salisbury Green

Southampton

SO319HP

United Kingdom

+44 01489 589 880

 info@mindcell.co.uk

8. POLICY REVIEW

This Data Retention Policy will be reviewed and updated periodically to ensure its continued effectiveness and compliance with evolving legal and regulatory requirements.




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